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The other nice thing is you can configure your email archives and specific folders to meet your email needs. Then you can browse to the archived file you want to open.Īrchiving old emails is a good way to help keep a nice clean mailbox, help speed up your Outlook experience, and save space on the email server. You can also access them by clicking the File tab Open then Open Outlook Data File. You can then view and access your messages. In the Navigation Pane expand the Archives folder in the list. pst files are saved in your documents folder and if you need to access them at a later time you can.Īfter you’ve setup AutoArchive you can find items in the archived files. In this example we want to archive this folder to a specific location of its own. If you want to manually archive and backup an item, click on the File tab, Cleanup Tools, then Archive.Ĭlick the radio button next to Archive this folder and all subfolders. For instance you might not want to archive a certain folder or move archived data to a specific folder. After you’ve made your selections click OK.įor more control over individual folders that are archived, right-click on the folder and click on Properties.Ĭlick on the AutoArchive tab and choose the settings you want to change for that folder. Select how often you want it to run, prompt before the feature runs, where to move items, and other actions you want to happen during the process. Now you can choose the settings for how you want to manage the AutoArchive feature. Note: If you select the Permanently delete old items option, mails will not be archived. Check the box next to Run AutoArchive every… The AutoArchive window opens and you’ll notice everything is grayed out. The Outlook Options window opens then click on Advanced then the AutoArchive Settings button. To turn it on, click on the File tab to access Backstage View, then click on Options. In Outlook 2010 Auto Archive is not enabled by default. Using AutoArchive allows you to manage space in your mailbox or on the email server by moving older items to another location on your hard drive.
Folders and Rules in Outlook 2010 for Mac - Duration: 6:27.
Archiving Mail in Outlook 2011 for Mac Mac OS X 10.9, Outlook 2011. In this article, you will see how Auto and Manually Archive Emails do in Microsoft Outlook 2016. If you do auto or manual archive emails in Microsoft Outlook, you will not have a queue fulling problem. You do not have to exceed the quota of emails for emails to bounce. Ie assuming your Personal Folders set is named outlook.pst you name the archive eg Archive.pst and if all folders in your outlook.pst (the main data file) use the same archive setting any folders will be replicated in the archive. You do not create archive folders, in the Archive setup rocess you merely create/name the single Archive file. This article will tell you how to archive in Outlook 2010.
They are saved in Outlook data file format, or '.pst.' You can either set up an automatic archive feature or manually archive emails and items regularly. Microsoft Outlook allows individuals to archive items in order to free up space in their inbox.